How to write a genuine farewell card for a coworker

Saying goodbye to a workmate can be a dismal experience. Whatever the excuse – leaving to go to another job, retirement, or simply on to the next challenge – a farewell card is the perfect way to say thanks for the time shared. But how do you create a message that is genuine and not too forgettable?

We at SendWishOnline.com know how much a well-written farewell card can mean. Below is a step-by-step guide to writing a sincere farewell card to your colleague.

1. Start with a Friendly Greeting

Address your colleague’s name to make it personal. A warm “Dear [Name],” or “Hi [Name],” creates a friendly tone.

2. Express Your Gratitude

Think about what made working with them special. Did they always brighten the office with their humor? Were they a great mentor? Mention something specific that made their presence valuable.

3. Share a Fond Memory

Remember a funny, motivating, or significant experience you have had. This makes your message personal and memorable.

Example:

“I’ll never forget that eleventh-hour project we put together—somehow, it all worked out, and I couldn’t have managed without you!”

4. Send Them Off with Good Luck in the Next Chapter

If they are embarking on a new career, moving, or retiring, wish them good luck to come.

Example:

“Wishing you nothing but success and happiness in your next venture! They’re privileged to have you!”

5. Add a Personal Touch

Depending on the relationship, you can make your message formal, light-hearted, or emotional.

Saying formally: “Your leadership and commitment have been an enormous inspiration. Good luck in your next venture.”

For a casual farewell: “Who’s going to get the coffee machine working now? Good luck—don’t forget us!”

For an actual goodbye: “You’ve been more than an employee—you’ve been a pal. I’ll miss our daily chats!”

6. Sign Off Warmly

End with a positive and friendly note.

“Best regards,”

“With thanks,”

“Until soon (hopefully!),”

If possible, include your contact information so you can stay in touch!

Final Thoughts

An authentic farewell card is not required to be long—it just has to be from the heart. You can sign a short and simple note or a long-winded message, and your co-worker will be touched by your thoughtfulness.

And if you’re looking for the easiest way to create farewell messages from the whole team, come to SendWishOnline.com—where you can create free group eCards that everyone can sign!

Now, go ahead and grab that card (or eCard), and say your departing colleague a goodbye they will never forget!